PowerPoint users commonly copy objects, so it makes sense that there are many different — and easy — ways to duplicate items. To make an exact copy, most people use [Ctrl]D ([command]D on the Mac). Simply select any text box, effect, or object on a slide and use this shortcut to make a duplicate.

However, there are other ways to reproduce and reposition objects. Try holding down [Ctrl] ([option] on the Mac) before selecting an object. When you click on the object you want to copy with [Ctrl] held down, you can then move your mouse pointer to a new location, dragging a new copy of it. The original object remains where it was, but now you have an exact copy repositioned precisely where you want it.

Another method for copying and moving is to right-click on an object and keep the right mouse button depressed as you drag the selected object around the slide. When you release the mouse button, you’ll be asked whether you intended to move or copy the object. Select Copy Here to create your new object. Unfortunately, this feature isn’t available to Mac users.

If you’re happy with your objects’ positions the way they are, but want to change their formatting, PowerPoint makes this chore a cinch as well. To copy an object’s formatting alone, select the properly formatted object and then click the Format Painter button. You’ll notice in Figure A that after you click the Format Painter button, a small paintbrush icon appears next to your pointer indicating that you’re ready to paste formatting. Next, click on the object you want to apply the formatting to and the new formatting is applied instantly.

 

Filed under: Microsoft Office Tutor